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2017 Fall Convention: Sponsor, Ad, Exhibitor Information
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WSPA 2017 Fall Convention

 

Sponsorship, Advertising, and Exhibitor Overview

2017 marks WSPA’s 70th Anniversary, making our fall convention the perfect opportunity for you to attract the attention of WSPA members, psychologists, and other mental health professionals. Sponsors, advertisers, and exhibitors, this is your chance to let industry leaders know about your company, organization, or service.


Host Hotel

The convention will be held at the Hilton Bellevue in Bellevue, WA. The Hilton Bellevue is conveniently located off of I-405, 10 minutes from downtown Seattle and approximately 20 minutes from SeaTac airport.

A limited number of guest rooms at special convention pricing are available.

Featured business amenities include a 24-hour business center, limo/town car service, and complimentary newspapers in the lobby.



Sponsorship, Advertising, and Exhibitor Opportunities


Sponsorship Opportunities Price RSVP Deadline Link
Platinum - 1 available $10,000 September 15 Information
Premium - 2 available $5,000 September 15 Information
Supporting Level 2 $2,000 September 15 Information
Supporting Level 1 $1,000 September 15 Information
Awards Sponsor $1,000 September 15 Information
Poster Session Sponsor $200 September 15 Information
Grad Student Sponsor $100/$180 September 15 Information

Advertising Opportunities Price RSVP Deadline Link
Convention Program (8.5" x 11" final size) $100 - $1,200 October 2 Information
Awards Program (5.5" x 8.5" final size) $100 - $700 October 2 Information
70th Anniversary Tote Bag - Logo - 20 avail. $100 October 2 Information

Exhibiting Opportunities Price RSVP Deadline Link
Table Only - 15 availble $400 October 2 Information
Table and Advertising $475 - $775 October 2 Information

 

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Benefits to Sponsors, Exhibitors and Advertisers

  • Promotes your company to psychologists and mental health professionals from around the state and region (expected attendance is 300 over 3 days).
  • Psychologists are experiencing rapid change in their practice and need your services and expertise to succeed. Companies that offer productivity applications, HIPAA-compliant software, telemental health solutions, professional services and program referrals, or practice tools are encouraged to attend.
  • Two full days of contact with potential clients.
  • Align yourself with WSPA’s vision to excel as an innovative, efficient, and strategic state and national leader to advance the profession and public interest in psychology.

Sponsorship Opportunities

RSVP Deadline: September 15, 2017

One of the best ways to get your name in front of attendees is by underwriting a part of the convention.


Platinum Sponsor - $10,000 - Exclusive (1 available)

RSVP Deadline: September 15, 2017

This sponsorship level is reserved for a company that wants to really make their presence felt at our convention. As an exclusive sponsorship, only one Platinum Sponsor will be secured.

The following benefits will be provided:

  • Sponsor Logo prominently displayed on all digital and printed marketing materials and identified as Platinum Sponsor (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Exhibitor’s table or one 3-day registration
  • Logo on convention tote bag, displayed in prominent size and position (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Logo on front cover of convention program (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Full page color ad on the back of the convention program - premium cover position (Size is 8.5" x 11" w/bleed, live area 7.5" x 10" inches)
  • Additional full color ad inside of program (optional) (Size is 7.5" x 10")
  • Banner ad on convention webpages (Size is 600 x 60 pixels)
  • Business logo listed in sponsor section of program
  • Logo displayed on convention sponsors display board or banner
  • Logo on convention name tags
  • Thanked at all plenary sessions and Washington Psychologist Awards Banquet


Premium Sponsor - $5,000 (semi-exclusive, two available)

RSVP Deadline: September 15, 2017

The following benefits will be provided:

  • Sponsor Logo displayed on all digital and printed marketing materials (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Exhibitor’s table or one 2-day registration
  • Logo on convention tote bag, displayed in prominent size and position (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Full page color ad inside the convention program - inside front cover or inside back cover premium position (Size is 7.5" x 10")
  • Banner ad on convention webpages (Size is 600 x 60 pixels)
  • Business logo listed in sponsor section of program
  • Logo displayed on convention sponsors display board or banner
  • Verbally thanked at all plenary sessions and WSPA Awards Banquet


Supporting Sponsor (Level 2) - $2,000 (multiple available)

RSVP Deadline: September 15, 2017

The following benefits will be provided:

  • Full page color ad inside the convention program (interior pages) (Size is 7.5" x 10")
  • Full page bw ad inside Washington Psychologist Awards program (Size is 4.5" x 7.5")
  • Banner ad on convention webpages (Size is 600 x 60 pixels)
  • Logo on convention tote bag (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Business logo or name listed in sponsor section of program
  • Logo displayed on convention sponsors display board or banner
  • Verbally thanked at all plenary sessions and WSPA Awards Banquet


Supporting Sponsor (Level 1) - $1000 (multiple available)

RSVP Deadline: September 15, 2017

The following benefits will be provided:

  • One 1/2 page color ad inside the convention program (interior pages) (Size is 7.5" x 4.75")
  • Logo on convention tote bag (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Business logo or name listed in sponsor section of program
  • Logo displayed on convention sponsors display board or banner
  • Verbally thanked at all plenary sessions and WSPA Awards Banquet


Poster Session Sponsorship - $200 (multiple available)

RSVP Deadline: September 15, 2017

Our fall convention will feature a poster session with submissions from psychology graduate students from across the state. Your sponsorship will help underwrite the cost of renting the poster display panels. Benefits include:

  • Logo on sponsorship board in front of Poster Session room
  • Logo in convention program


Grad Student Sponsor - $100 one day, $180 two days (per student)

RSVP Deadline: September 15, 2017

The cost of attending a high-quality convention is often out of reach for Psychology Grad students, yet the experience is priceless. Sponsorship is a great way to help a grad student attend the convention as preparation into a career in psychology. Sponsor as many students as you wish.

  • Student’s name tag will include “Grad student attendance sponsored by (Company Name)”
  • Business name listed in sponsor section of program


Washington Psychologist Awards Sponsor - $1,000 (multiple available)

RSVP Deadline: September 15, 2017

Washington State Psychological Association recognizes individuals and organizations who have contributed meaningfully to the purpose of WSPA. The awards banquet will be held at the end of the first day of the convention (Friday). Ten awards will be given during the Friday evening event.

  • Sponsor Logo prominently displayed on all WSPA Awards digital and printed materials (Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.)
  • Full page BW ad in awards program (the awards program is printed BW only) (Size is 4.5" x 7.5")
  • Business name listed in sponsor section of program
  • Sponsor is verbally thanked during awards
  • Logo on table tent cards
  • Logo displayed on convention sponsors display board or banner
  • Business logo or name listed in sponsor section of convention program

 

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Advertising Opportunities

Deadline October 6, 2017
Ad file deadline is October 13, 2017.


Convention Program

The convention program will list the various workshops at the convention and is the perfect opportunity for your company to be noticed by convention attendees. Premium position ads (back cover, inside front cover, inside back cover) are reserved for sponsors. However, in the event that sponsors are not secured for the premium positions, they will be made available at the rates shown in the list below.

Program size is 8.5 x 11 printed full color.

  • Business card: (Size is 3.5" x 2", horizontal cards only) $100
  • 1/4 page ad: (Size is 3.5" x 4.75") $250
  • 1/2 page ad: (Size is 7.5" x 4.75") $350
  • Full page: (Size is 7.5" x 10") $500
  • Inside front/back cover ad (available if Premium sponsors are not secured): (Size is 7.5" x 10") $800
  • Back cover ad: (Available if a Platinum sponsor is not secured): (Size is 8.5" x 11" w/bleed, live area 7.5" x 10" inches) $1200

Washington Psychologist Awards Program

The Washington Psychologist Awards will be held on Friday, November 3, 2017 and the end of the first day of the convention. The awards recognizes individuals and organizations who have contributed meaningfully to the purpose of WSPA, which is to support, promote and advance the science, education and practice of psychology in the public interest. Premium position ads (back cover, inside front cover, inside back cover) are reserved for sponsors. However, in the event that sponsors are not secured for the premium positions, they will be made available at the rates shown in the list below.

The Awards program is printed at 5.5" x 8.5", black and white only.

  • 1/4 page: (Bus. Card - Size is 3.5" x 2") $100
  • 1/2 page: (Size is 4.5" x 3.75") $200
  • Full page: (Size is 4.5" x 7.5") $300
  • Inside front or inside back cover ad (check for availability): (Size is 4.5" x 7.5") $500
  • Back cover ad (check for availability): (Size is live area 4.5" x 7.5" inches tall, 5.75" x 8.75" inches tall with bleed) $700

The 70th Anniversary Commemorative Tote Bag - $100

The commemorative tote bag will be given out to attendees at the convention and sure to be used for years to come. What better way to show your support of WSPA’s 70th year than with your logo on the back side of the tote. Your logo is printed in white ink on green material. Please provide a high resolution black and white logo. We will convert the artwork as needed.

  • Logo printed in white ink on green material. Supply a high resolution black and white .tiff (300 dpi or higher), PDF, or .eps file.
  • Logo dimensions: 5” x 5” or 1500 x 1500 pixels. We will scale down logo as needed.
  • Limited to 20 businesses.

 

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Exhibitor Opportunities

Table Deadline October 23, 2017

Ad RSVP October 6, 2017. Ad file deadline October 13, 2017


Exhibit Space

Note: This year, exhibitor space is only available Friday, November 3rd, and Saturday November 4th.

Display Table
Space includes a 6’ table and two chairs. Table includes plain white linen covering

  • Table only - $400
  • Table + business card ad - $475
  • Table + 1/4 page ad - $512
  • Table + 1/2 page ad - $715
  • Table + full page ad - $775


Exhibitor Schedule

Note: This year, exhibitor space is only available Friday, November 3th, and Saturday November 4th. Times subject to change by convention date. A notice will be sent out to update times.

Friday, November 3rd, 2017 Saturday, November 4th, 2017
Exhibit Set Up 7:00 am - 8:00 am*
Attendees Registration/Breakfast 8:00 am - 9:00 am 8:00 am - 9:00 am
Attendees Morning Break 10:20 am - 10:30 am 10:30 am - 10:50 am
Attendees Lunch 12:00 pm - 1:30 pm 12:30 pm - 2:00 pm
Attendees Afternoon Break 3:00 pm – 3:20 pm 3:00 pm – 3:20 pm
Workshops End 5:30 pm 5:30 pm
Exhibit Tear Down 4:00 pm

*Exhibitors staying at the hotel may be able to set up Thursday evening. We will update you closer to the convention.



Exhibitor Guest Rooms & Shipping Materials to the Hotel

Guest Rooms: If you need a guest room for the convention a special $109 per night rate is available (single or double occupancy). Parking for guests staying the Hilton is also discounted to $15 a day. To make guest room reservations call the hotel directly at 425-455-1300 and ask for the WSPA Convention rate. Guest room cutoff date is October 4, 2017.

Here is a direct link for rooms.


Ship Materials to the Attention of:

WSPA Fall Convention.


Address Label should include:

WSPA Fall Convention
Arrival Date: November 2, 2017
Hilton Bellevue
300 112th Ave SE
Bellevue, WA 98004


Provide advance notice of shipment to:

Tammy Stubbs-Dickson
Hilton Hotel Bellevue Catering/Sales Manager
Tammy.Stubbs-Dickson@Hilton.com (preferred communications)
425-455-1300


If there are multiple packages, please label 1 of (maximum number of packages) and so on. Packages for events can be held in the Hotel up to (3) working days prior to the event.

There will be a $4.00 per package Receiving/Storage charge fee. For packages received prior to (3) working days, there will be a $10.00 per package Receiving/Storage fee. A $1.00 per package or $15.00 per pallet Freight Handling Room Delivery Fee applies on an in and out basis. If individual guests are responsible for these charges, Hilton Hotel requires payment information.

NOTE: Receiving and Storage charges will be billed to exhibitor by WSPA after final hotel invoice is received.


What If I Can’t Attend to Set Up or Staff My Display?

Organizations are responsible for providing staff to set up, tear down, and staff exhibits. WSPA will not provide set-up, staffing or display services during the Fall Convention.



 

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EXHIBITOR TERMS AND CONDITIONS


ELIGIBLE EXHIBITS: The Washington State Psychological Association (WSPA), reserves the right to determine the eligibility of any Company or Product to exhibit in the Convention and further reserves the right to reject any application and/or limit space assigned to any one Company.

CANCELLATION, WITHDRAWAL OR REDUCTIONS IN SPACE: Cancellation or reductions in space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation. If written notice is received more than 30 days prior to Convention opening, total money less a 50% cancellation fee will be refunded to Exhibitor; no refunds will be allowed for any cancellation less than 30 days prior to the opening of the Convention and WSPA reserves the right to resell space.


SPACE ASSIGNMENTS AND SUBLEASE

Booth assignments will be made according to the order of purchase. Exhibitors may not sublease the booth or any equipment provided by WSPA, nor shall Exhibitor assign this lease in whole or in part without written approval by WSPA in advance of the trade Convention.


RELOCATION OF EXHIBITS: WSPA reserves the right to alter the official floor plan, and/or re-assign any Exhibitor’s location as deemed advisable. WSPA further reserves the right to make such changes, amendments and additions to these terms and conditions and such further regulations as it considers necessary for the good of the Convention.


LIMITATION OF EXHIBITS: WSPA reserves the right to stop or remove from the Convention any Exhibitor, or his representative, performing an act or practice, which in the opinion of convention management is objectionable or detracts from the dignity of the Convention or is unethical to the business purpose of the Convention. WSPA reserves the right to refuse admittance of exhibits or materials to the Convention until all dues and fees owed are paid in full. No Exhibitor shall hold any social event, hospitality suite, meeting or demonstration, to which attendees are invited that is in conflict with the official Convention schedule. In addition, ANY such activities may not take place outside the official Convention schedule without the express written permission of the WSPA.


MUSIC, AUDIO EFFECTS, PHOTOGRAPHY and VIDEOTAPING: Music and audio-visual devices with sound are permitted only in those locations designated by WSPA and at such decibel intensity as not to interfere with the activities of other exhibitors. Photography and videotaping other than by official WSPA photographers is not permitted within the exhibit hall. Only the exhibitor may grant permission to have its exhibit and/or products photographed.


COPYRIGHT LAW: No copyrighted music may be played or sung in the exhibition area in any fashion (including, nor limited to, background music on video or audio presentations) without obtaining appropriate licensing. The exhibitor shall indemnify WSPA and the facility, their officers, directors, employees, and agents and save them free and harmless from any and all liability whatsoever, for any infringement of or other violation arising out of the use of copyrighted music.


SECURITY: WSPA is not responsible for damage to, loss and/or theft of property belonging to any exhibitor, its agents, employees, business invitees, visitors or guests.


APPLICABLE LAWS: This contract shall be governed by the laws of the State of Washington. Exhibitor agrees to abide by all federal, state, and city laws, ordinances, and regulations concerning fire safety, health, environment, public safety and hazardous materials and all regulations and restrictions imposed by the Facility. All displays and decorations must be fireproof.


LIMITATION OF LIABILITY: The Exhibitor agrees to make no claim for any reason whatsoever against WSPA, their officers, directors, employees, agents and authorized representatives, the facility/hotel, for any of the following:

Loss, theft, damage to goods, or injury to himself, his employees, or attendees while in the exhibition area, nor any consequential damage to his business for failure to provide space for the exhibit or for the failure to hold the event as scheduled. The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save harmless all parties from claims, losses, damages to persons or property, governmental charges for fines and attorney’s fees related to the use of the exhibition premises or part thereof. In addition, Exhibitor acknowledges that neither WSPA nor the facility/hotel maintains insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property insurance covering such losses by Exhibitor.


The above cited regulations as well as all conditions stated in the Exhibitor Prospectus and exhibit application become a part of the contract between the Exhibitor and the WSPA.


INSURANCE: All property of the Exhibitor is understood to remain under its custody and control in transit to and from or within confines of the hotel/facility. WSPA does not maintain insurance covering Exhibitor’s property.


FORCE MAJEURE: In the event the Facility or any part of the exhibit area thereof becomes unavailable, whether for the entire event or a portion of the event, as a result of fire, flood, tempest, inclement weather or other such cause, or as a result of governmental intervention, malicious damage, acts of war, strike, lock-out, labor dispute, riot, or other cause or agency over which WSPA has no control or should WSPA decide, because of such cause, that it is necessary to cancel, postpone or re-site the exposition or reduce the move-in or installation time, Convention time or move-out time, WSPA shall not be liable to indemnify or reimburse exhibitor in respect to any damages or loss, direct or indirect, arising as a result thereof.


TERMINATION OF RIGHT TO EXHIBIT: WSPA reserves the right to terminate without notice an exhibitor’s right to exhibit if an exhibitor or any of their representatives fail to observe the conditions of this contract, or in the opinion of WSPA, or they conduct themselves in an unethical or unprofessional manner. Such exhibitors will be dismissed without refund.


ADDENDUM: WSPA reserves the right to make changes, amendments, and additions to these rules as considered advisable for the proper conduct of the exposition, with the provision that all exhibitors will be notified of such changes.


GENERAL CONVENTION POLICIES: Noisy or offensive exhibits are prohibited. Distribution of literature or samples must be related to the exhibit and distribution limited to within Exhibitor’s space. Canvassing the exhibit hall is strictly prohibited. No food or beverages may be distributed from Exhibitor’s space without pre-Convention approval of WSPA. The Exhibitor may not display signs that are not professionally prepared, or that in the opinion of the Convention Manager, detracts from the appearance of the Convention in any manner whatsoever. WSPA shall have sole control over all admission policies at all times.



CONFERENCE ACTIVITY APPROVAL


“Any conference activity or demonstration planned before, during or after the meeting by vendors (including but not limited to exhibitors, sponsors) that involve conference invitees, meeting attendees, delegates, officers must be approved by the (Association). Generally such activities may not take place without pre-approval to maintain the educational integrity of the conference or meeting. Certain activities, once approved may warrant premium charges.”


USE OF DISPLAY SPACE: A representative of the exhibiting company must be present at the booth(s) at all times during the posted exhibit hours. With the exception of book publishers, the sale of merchandise or equipment of any kind is prohibited in the exhibit hall. The use of the WSPA logo on displays, signs, giveaways, promotional literature or other material is strictly prohibited. In addition, the use of the acronym WSPA must not be used on pre-, at-Convention and/or post-Convention promotional material unless specific written permission is granted. Signs or other articles are prohibited from being fastened to the walls, pillars or electrical fixtures. The use of thumbtacks, tape, nails, screws, bolts or any other tool or material which could mar the floor or walls is prohibited. Drip pans must be used under all equipment where there is a possibility of leakage. No helium filled balloons or adhesive backed stickers may be used or given out by exhibitors.


 

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Washington State Psychological Association (WSPA) is approved by the American Psychological Association to sponsor continuing education for psychologists. WSPA maintains responsibility for this program and its content.

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